01
Clinical Pre-Audit
We review the ledger and attachments before anything leaves the office. Errors caught here never become denials later.
Dental Billing · Est. Austin, TX
Stop revenue
from slipping
through the cracks.
We’re a clinically-trained billing partner for high-growth dental practices. Daily claim scrubbing, aggressive appeals, and total transparency — engineered to recover the $60K–$100K most billers leave on the table.
98%
Target collection rate
24–48h
Denial appeal turnaround
100%
HIPAA compliant
Natively proficient in your practice management software
Dentrix✦Open Dental✦Eaglesoft✦WINOMS✦TDO✦Denticon✦Curve✦DSN✦
Dentrix✦Open Dental✦Eaglesoft✦WINOMS✦TDO✦Denticon✦Curve✦DSN✦
What We Do
An end-to-end revenue cycle for the modern dental practice.
Five services. One flat rate. Zero percentage-of-collections games. We log into your existing software so there’s nothing new to learn — and no workflow disruption.
Talk to a Founder- 01→
Insurance Claim Management
Daily clean-claim submissions, narratives, attachments, and aggressive appeals — handled by clinically-trained billers.
- 02→
Termed Coverage Resolution
We chase down lapsed policies, contact patients, update charts, and keep aged claims from becoming write-offs.
- 03→
Payment Posting & Account Management
Every EFT matched to its original claim. No ghost balances. Adjustments and write-offs applied to the right fee schedule.
- 04→
Auditing & Discrepancy Resolution
A second set of eyes on the ledger. We find the leaks legacy billers miss and document the fix.
- 05→
Patient Billing Management
Statement integration, balance handoffs, and patient outreach — your front desk gets to focus on patients.
“We treat every $50 denial with the same urgency as a $5,000 surgical claim.”
The Steadfast Standard
The Steadfast Method
A four-step process that turns your billing department into a profit center.
02
Submission & Scrubbing
Electronic clean-claim submission through advanced clearinghouse scrubbing — primary and secondary, by the next business morning.
03
Real-Time Tracking
Claims aged over 30 days are flagged and worked. Aging trends get reviewed every week to catch payer patterns early.
04
Denial Resolution
Reason codes reviewed, custom appeals filed, and resubmissions sent inside 48 hours. We treat a $50 denial like a $5,000 denial.
Built by Operators
We’ve worn the headset.
We’ve closed the day.
That’s why our billing works.
Ashleigh and Shelby spent years inside dental practices — front desk, treatment coordination, surgical assisting. Steadfast was built because most billing companies see a claim. We see what happened in the operatory, what the doctor documented, and what the carrier needs to pay it.
Clinical fluency
Narratives written by people who’ve assisted the procedure. Cross-coding done right the first time.
Boutique by design
Limited client load, dedicated team. You’ll know us by name. We’ll know your patients by chart.
Why Steadfast
The difference between a billing service and a billing partner.
Flat-rate pricing
Predictable monthly cost based on practice production. No percentage-of-collections games. No surprise invoices.
Daily submissions
Claims out the next business morning — primary and secondary. Same-day clinical narratives when needed.
Specialty-grade coding
Oral surgery, endo, perio, ortho, peds, GP. Medical cross-coding, complex narratives, and attachment-heavy specialties.
You stay in control
We log into your software. No data migration, no new logins for your team, no surrender of visibility.
A real human team
You’re assigned a dedicated billing pair who knows your practice — not a ticket queue overseas.
HIPAA, end to end
Secure systems, signed BAAs, audit trails. Compliance baked in, not bolted on.
Discovery Call
Find your leak.
Take it back.
30 minutes. We review your aging report, identify three places you’re losing money, and quote a flat-rate fix. No pitch deck, no hard sell.